Your tax records,
on WhatsApp.
Snap a receipt or send an invoice. Snapfile reads it, sorts it into the right HMRC category, works out your tax year and quarter, and reminds you before every deadline. No app, no spreadsheet.
Join the early-access list Do I need MTD?Free during early access · No card needed · Delete your data any time
How it works
Send it on WhatsApp
A photo or PDF of a receipt or invoice, or just type “Spent £45 at Screwfix” or “Drove 40 miles to Leeds”.
We do the bookkeeping
Supplier, date, VAT, HMRC category and tax year, extracted and filed. Sales invoices are spotted automatically as income.
Quarterly figures, on time
Every quarter you get your totals and a printable pack, and nudges at 14, 7 and 2 days before the deadline.
Records sorted for Making Tax Digital
Sole traders and landlords with qualifying income over £50,000 must use Making Tax Digital from April 2026, over £30,000 from April 2027 and over £20,000 from April 2028 (based on an earlier year's return). You need digital records and quarterly updates to HMRC. Snapfile keeps the records side effortless. Check when MTD applies to you or read the guide.
📸 Photos & PDFs
Receipts stored securely and linked to every entry: your evidence, always to hand.
⏰ Deadline reminders
Quarter closed, 14 / 7 / 2 days to go, overdue, and the 31 January tax return. You'll never be surprised.
🖥 Web dashboard
Secure link from WhatsApp to review, fix categories, mark invoices paid, export CSV.
🔒 Your data, protected
Encrypted at rest, never sold, deletable by sending “delete my data”.
Pricing
Early access
Everything, while we're in early access. We'll give plenty of notice before anything changes.
Pro (coming)
Unlimited receipts, reminders and exports. Cancel any time.
Making Tax Digital, explained
Do I need MTD, and when?
Free checker: enter your turnover and rent, see your start date. Nothing leaves your browser.
Mileage calculator
Work out a sole trader's mileage claim at HMRC's 55p, 25p and 24p rates, with the working shown.
Qualifying income for Making Tax Digital: what counts
MTD qualifying income is your self-employment and property turnover before expenses. See what counts, what doesn't, joint property rules and examples.
Making Tax Digital for sole traders: a step-by-step guide
How Making Tax Digital works for sole traders: the turnover thresholds, who is exempt, software, digital records, quarterly updates and the final return.
Making Tax Digital for landlords: what changes and what to do
Making Tax Digital for landlords explained: thresholds, rental income, joint owners, foreign property, mortgage interest, penalties and software.
MTD quarterly update deadlines
Standard MTD for Income Tax quarters: periods end 5 July, 5 October, 5 January and 5 April, with each update due by the 7th of the following month.
HMRC expense categories for Making Tax Digital
Every HMRC expense category for Making Tax Digital, for sole traders (SA103) and landlords (SA105), with examples and £90,000 consolidated expenses rule.
Questions
What is Snapfile?
Snapfile is a WhatsApp service for UK sole traders and landlords. You send a photo, PDF or message about a receipt or invoice, and it records the details, assigns an HMRC expense category, tracks your tax year and quarter, and reminds you before deadlines.
Does Snapfile submit to HMRC?
No. Snapfile keeps your records and can export them as a CSV, but it does not send anything to HMRC. To send quarterly updates and your tax return you need software from HMRC's software finder, which lists products that have been through HMRC's recognition process.
Who needs Making Tax Digital for Income Tax?
Sole traders and landlords with qualifying income above £50,000 from April 2026, £30,000 from April 2027 and £20,000 from April 2028. The start date is based on an earlier year's return; check HMRC's service.
What mileage rate does Snapfile use?
HMRC's simplified rate for cars and vans: 55p a mile for the first 10,000 business miles in the 2026 to 2027 tax year (45p before 6 April 2026), then 25p. Send "Drove 40 miles to Leeds" and it is logged. See the mileage guide for the rules.
Is my data safe?
Receipts and personal details are encrypted at rest, not sold, and you can delete everything by sending 'delete my data'.
How much does it cost?
Snapfile is free during early access. A paid Pro plan at £9.99 a month is planned, with notice before anything changes.